If you’re not new to the hiring process or you’ve been working without any recruitment software you have most likely trekked through forests of resumes and descended bottomless email threads. This is not to mention giant spreadsheets , and a constant wrestling match to coordinate interviews and feedback.

If you’ve been getting the job done with an older generation applicant tracking system or candidate management system you will have faced different problems: ugly interfaces, usability problems, no buy in from your hiring team.

Simplifying recruiting means the ability to post to multiple job boards and source candidates from all over the web. Making it as easy to browse candidates as it is to follow friends on social networks. It means beautiful career sites that update themselves and good-looking job ads.

For candidates it means one-click applications. For hiring managers it means candidate timelines that show the ‘when and why’ of who made the shortlist. Hiring software should enable you to message candidates and keep track of comments in context.

Social recruiting is still more talked about than practiced but a first step that an ATS can help with is to bring resumes to life by automatically combining them with public social media profiles. Social media integration is a useful first step to getting your whole team involved in hiring. It’s everyone’s job to share open positions with their networks.

The best applicant tracking software enables you to track and reward referrals. The oldest and still the best source of high quality candidate, an employee referral program , relies on having a simple method for employees to recommend prospects and to record the initial source of job candidates (who recommended who). Companies of all sizes are beginning to recognize and reward referrals systematically.

Jens Møller
Jens Møller @jensamoller
Director of Engineering
LogPoint

As recruitment is a crucial part of running a successful company it is extremely important to control the process. Receiving large amounts of applications require a tight and easy to use system to ensure hiring managers and candidates get the best possible experience and Workable does exactly that. The user interface is intuitive and their customer service is great and very responsive.

Candidate management

The full value of an ATS becomes immediately obvious once candidates begin to flow into it. With the proliferation of job boards and the facility to apply with one click, many companies have been overwhelmed with applications. Google receives 3m resumes every year and while things may not have reached that unmanageable point for your business, it’s routine for jobs to attract more than 200 applicants.

This is where proper resume parsing technology comes into its own. A resume parser takes the weight of candidate data flooding your way, breaks it down and presents it to you in individual candidate profiles with comparable, standardized fields, like years of work experience and education.

The best ATS will enable customizable application forms with pre-screening questions that will quickly eliminate unqualified or irrelevant applications.

Applicant tracking software enables you to standardize the information you’re receiving for each candidate, making it possible to be quick and decisive.

Candidate management then becomes paramount. A single profile for each candidate that keeps all comments, notes and documents (resumes, cover letters, work samples) in one place, revolutionizes hiring teams. No more searching inboxes for hiring managers looking for that all-important piece of feedback on a candidate.

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